One Job. Done Right. Vehicle Accountability.
We don't try to be everything to everyone. We solve one problem exceptionally well: knowing exactly who had each vehicle, when, and in what condition.
Start Free Trial — No Credit CardQR Code Scan Checkout
Instant vehicle checkout with QR codes. Driver scans, vehicle page opens, checkout completes in seconds. The fastest way to get drivers on the road.
- Instant vehicle identification
- Print QR codes for any vehicle
- No typing or searching needed
- Works with any camera phone
- Generate QR codes in bulk
Digital Vehicle Handoff
Driver takes the keys, app captures the moment. Name, timestamp, mileage, photos. Under 2 minutes, zero paperwork. The foundation of fleet accountability.
- Driver assignment with identity verification
- Time-stamped audit trail
- Odometer reading captured every handoff
- See who had the vehicle last
- Checklist completion before checkout
Photo Proof That Holds Up
Required photos at every handoff. Timestamped. Geotagged. Stored for 90 days. When someone says "it wasn't me," you'll have the receipts.
- Photos required before checkout completes
- Timestamped automatically
- 90-day forensic photo archive per vehicle
- Side-by-side before/after comparison
Inspections That Actually Happen
Build checklists for each vehicle type. Drivers complete them on their phone. Every checkbox tracked. No more "I forgot."
- Simple drag-and-drop checklist builder
- Different checklists for different vehicle types
- Pass/fail items with mandatory photo proof
- Notes and comments captured per item
- Pre-built templates to get started fast
When Things Go Wrong
Structured incident reporting with photos, driver statements, and resolution tracking. Insurance-ready documentation in one click.
- Guided incident report with required fields
- Multiple photo and video attachments
- Driver and witness statement capture
- Track incident from report to resolution
- One-click export for insurance claims
Never Miss Another Oil Change
Set it by miles or days. Get notified before it's due. Track every service. See cost-per-vehicle. Preventive maintenance made automatic.
- Mileage-based and time-based triggers
- Notifications before service is due
- Complete service history per vehicle
- True cost-per-vehicle analysis
See Everything. Miss Nothing.
Real-time dashboard: vehicles available now, overdue checkouts, incidents this month, utilization trends. No spreadsheet required.
- Real-time vehicle availability dashboard
- Utilization metrics: which vehicles sit idle
- Cost analysis: true cost-per-vehicle
- Compliance tracking and audit reports
- Export to PDF, Excel or CSV
Your Drivers' Language
English, Spanish, Portuguese, French Canadian. Each driver picks their language. Checklists, notifications, everything — in the language they think in.
- Full support: English, Spanish, Portuguese, Canadian French
- Each user picks their own language
- Localized date and number formats
- Custom checklists translated automatically
- Reports available in any language
No App Store. No Complicated Setup.
Works on any device with a browser. If you can take a selfie, you can use VehiX360.
- Browser-based: no app downloads required
- Works on iPhone, Android, tablets, laptops
- Camera integration built-in
- Add to home screen for one-tap access
Built-In Support Ticketing
Complete support ticket system with auto-generated tracking numbers. Every issue documented from start to resolution.
- Auto-generated ticket IDs (ACME-000001)
- Priority levels and status tracking
- Assignment and routing workflows
- Two-way communication with support
- Complete ticket history and audit trail
Six Role Types for Granular Permissions
Assign permissions based on job function. Ensure users only see what they need.
Driver
Check out/in vehicles, report incidents, view assigned vehicles
Shift Lead
Driver permissions + view team activity and approve requests
Fleet Manager
Full fleet oversight, reports, vehicle management, incident triage
Org Admin
User management, org settings, billing, full data access
Auditor
Read-only access to all logs, reports, and audit trails
Billing
Billing and subscription management only—no operational data
Security You Can Trust
Enterprise-grade security features built in from day one. Your data is protected.
Tenant Isolation
Your data is completely isolated from other organizations. No shared databases.
Multi-Factor Authentication
Optional MFA for all accounts. Enforce for admin roles or organization-wide.
Complete Audit Logs
Every login, data change, and export logged with user ID and timestamp.
SOC 2 Ready
Built with enterprise compliance requirements in mind from day one.
Built Different
Average checkout time
Languages supported
Days photo retention
No GPS Trackers. No Hardware.
We deliberately chose not to include GPS tracking. VehiX360 focuses on what happens at handoff — not surveillance. Your drivers get accountability without feeling watched.
Stop Guessing. Start Knowing.
See exactly who had each vehicle, when, and in what condition. Setup takes minutes.